Board Management Software is a secure application or website that can help streamline meeting management and governance. It comes with a range of tools that can help support the entire board cycle from meeting preparation to record-keeping and even data analytics.
Although it’s tempting to go with low-cost programs or free board portals to save money, these solutions usually come with a cost for inadequate training and poor customer service. If new directors do not receive adequate instruction, they could be left to look for information, without fully understanding what the system is capable of doing. This could lead to security risks, as untrained users may be tempted to enter unauthorised data into the system they shouldn’t be.
In addition, many free software for managing boards lacks top-of-the-line data security to protect sensitive information. Board directors are under pressure to ensure that the systems they rely on to conduct business are highly secure particularly in light of recent media reports on data breaches and hacking. In contrast, industry-leading board portals feature multiple layers of stringent security features that allow www.boardroomworks.com/how-to-choose-the-right-board-management-software/ users to control permissions so that each user sees only what they’re authorized to be able to see. This ensures that meeting materials and other materials are only shared with the appropriate people, reducing the risks of confidential data being exposed. It also makes archiving records of meetings and other materials made after the meeting a breeze. They can be quickly uploaded and shared with a huge audience on a web-based platform. This alleviates the burden on board members, who have to manually file these materials after each meeting.